Friday, May 31, 2013

What's Next with WMS?

Read Terry's important message about WMS:

Thanks to everyone for getting ready for the new WMS Library Platform. The ILS Committee, Access Services, & Tech Services groups have been working hard over the past several months (and especially the past several weeks) to get us where we are today. We are almost there!

All of our data has been migrated (bibs, items, patrons, circulation transactions, etc.) and we have reviewed it as much as possible during the limited time frame given to us by OCLC. In general, we are pleased with the end results of the migration process. There are, of course, remaining issues that we will be resolving over the next several months, and new functionality will be put into the system with the August release of WMS.

After much discussion and deliberation, here are our plans for "go live" the week of June 2.

Monday at 7:30 am
Start check-outs on WMS (stop check-outs on Sirsi)

Monday Morning/Afternoon (as long as it takes)
Process backlog of check-ins on WMS
Process renewal requests on WMS
Enter Sirsi check-outs from May 17 to present into WMS (these were checked-out after we had to send our circ data to OCLC)
When done with above, check-in new returns on both Sirsi and WMS (as long as we feel necessary)
Enter pending & new hold requests into WMS

Tuesday Morning (tentative)
OCLC to redirect WorldCat Local to WMS
OCLC to configure WCL availability and fulfillment options
When above is complete, remove public access to legacy online catalog

The Schiffman Music Library and the Teaching Resources Center are also ready to go.

We all realize this may cause a bit of confusion to our users as they now must use the "New Catalog" to find items within our libraries. Reference and Instructional Services is already working on new materials to help our users, including updates to the Libraries websites and to LibGuides.

My hope is that this major transition goes as smoothly as possible for everyone. Please report any issues to your department head or anyone on the ILS Committee.

Thanks again to all.

continue to check this space for updates!

Good to Know!

On-Campus Postal Service

In case you missed the announcement, postal services have been suspended in the Moran Commons (otherwise known as the UNCG Dining Hall).  For now, the campus post office is located in Jefferson Suites (the dorm with Bojangles) on Spring Garden.  The Moran Commons office is expected to re-open next summer.

Cram & Scram

From Campus Weekly: Bargains will abound, at the two-for-a-dollar UNCG Cram & Scram sale. It will be held Saturday, June 1, 9 a.m., in Cone Ballroom. EUC.

The program’s aim is to find a home for the many useful items that on-campus students discard before leaving campus for the summer. All items – mostly clothing – are sold for just 50 cents each.

Large crowds are on hand each year for the sale.

It is a cash-only sale; free parking will be available at the Walker Avenue. Parking Deck.
For more information, see

Thursday, May 30, 2013

WorldCat Updates-Sign Up Now!

 What do you need to know about WorldCat?

 On Tuesday June 11, WorldCat Updates will be demonstrated in the CITI lab. There will be a morning session from 10-11 am and an afternoon session from 3-4 pm. Lea Leininger will show some of the significant changes (including renewing books and an intro to the other accounts that can be used in WorldCat). Cathy Griffith will demonstrate finding print reserves. Other ILSC members will be on hand.

 RSVPs are encouraged but not required:

Wednesday, May 29, 2013

Talk in Hodges on Thursday, May 30

Join our LIS colleagues for this event:

"Open Commons: Spanish Libraries Enhancing Open Access to Knowledge" presented by Dr. José A. Merlo. Dr. Merlo is Professor and Library Services Director at the University of Salamanca, Salamanca, Spain.

The presentation along with light refreshments will be held in the Hodges Reading Room on Thursday, May 30th from 1:30 - 2:45 pm.


NEW dates for June SOAR!

Freshmen Spartan EXPO
Dates: June 7, June 10, June 12, June 14, June 18, June 21, June 25, June 28
Time: 3pm to 4:30pm (must be set up by 2:45pm)

Transfer/Adult Spartan EXPO
Dates: June 19th
Time: 8:00am - 9:00am (must be set up by 7:45am)
It's time for June SOAR! There are several opportunities to help represent the library and speak with incoming freshmen. If you are interested, please fill out the doodle poll. Supervisors, your student workers are welcome to help.

Feel free to sign up for a date even if someone has already volunteered. It is actually more fun to work with a fellow colleague.

Sign up here:
If you have any questions, contact Nataly Blas at Please note, these dates are UPDATED and different from the previous invitation. Thanks in advance!

Tuesday, May 28, 2013

What to Expect At WMS "Go Live"

 From Lea (with input from Terry and Cathy G):

Here are the significant changes to expect at "go live":

1. The old catalog will be delinked. 

Availability info in the old catalog will be outdated, holdings info will soon be outdated, too. There will be a link to the old catalog that can be used withing the library through December, but ONLY for very limited purposes (call number browsing) and not shared with the public.

 2. Finding journals

Journal A to Z list already has info on current print and microfilm subscriptions, back issues are already being loaded, and we should have all holdings in by June 6th. The Journals tab of the WorldCat libguide has a box with instructions on using the Journal A to Z list. Journal Finder will be delinked from the library home page and library web pages when the old catalog is delinked (estimated June 6th), since it has so many links into the old catalog that will have outdated information. But our contract for Journal Finder lasts through June 30th.

3. Renewing books and placing holds

Links will start pointing into the new system, where patrons will still use their University ID # to renew and place holds, but they will need to make up a password (completely unrelated to iSpartan passwords).

4. No major changes to information we currently rely upon in WorldCat Local

 Some availability or location notes might have slightly different wording, but the meaning should be clear. Notes and links will be located in the same place as now.

5. Print Reserves available

 When in WorldCat, select the "search" tab at the top and then select "course reserves." You can search by "reserve items" or by "courses." If you select "courses," you can search by the instructor's name or by a key word in the course title.

6.  Partial call number searching should be possible

 No preformulated search, you'll have to use the command nu:

7. Some temporary hiccups with item location. 

Items returned and borrowed after 5/17 will have to be checked in and out manually after "Go Live." This means WorldCat might indicate that some items on the stacks are checked out and vice versa for a while.  During this period, we will have to use WMS and Sirsi to figure out where items are.

 WorldCat Communication Group

A group has been put together to discuss changes to expect on the public side of the catalog and integrated systems as we finish the migration.  We're officially called the WorldCat Communication Group - myself (Lea Leininger), Emily Mann, Nataly Blas, Kimberly Lutz, Michelle Courtney and Alva Jones. And we'll be gathering info from the ILSC (the catalog advisory committee) and other groups including our own departments, to share with people in the library and outside.
Before go live (expected June 6th), this group will post messages in Behind the Stacks, offer customized messages to liaison librarians to share with their faculty, and update the WorldCat Local libguide.

After go live, as changes become visible, screenshots and videos will be shared.

now, if you read to the bottom of this message, you may get a coffee coupon!  Email Kimberly Lutz at  The first two to email her will receive a $2 voucher for Tate Street Coffee. Update: Mary Jane Conger and Katharine Nunnally were the first to respond and so they get the vouchers!

Monday, May 27, 2013

Shred-A-Thon 2013 June 14

In case you didn't see this, please plan accordingly:

UNCG Community Member,
Friday June 14 at 9am-2pm the opportunity to shred paper documents for free will be at the Walker Ave. traffic circle close to the EUC Bookstore and Jackson Library Connector Entrance.  The mobile shredding truck is designed to take large amounts of paper for shredding onsite, users can even choose to watch the secure destruction on a closed circuit TV on the truck.  Confidential materials from your office or home are welcome, this event is limited to UNCG Faculty, Staff, Students and Alumni.  Help will be available to unload your car at the traffic Walker Ave. traffic circle but no parking will be available, the traffic circle must remain free of parked cars.  Staples, envelope windows and small paper clips are fine to be included with the material but no binders will be accepted.  Please be sure all paper is out of any binders before bringing your material.  Please use proper lifting technique and team work to move large amounts of paper to the event, paper is deceptively heavy.  This is a one day event so please prepare your material early.  Last year about 30,000lbs. of material was shredded and recycled, that is roughly equivalent to 255 trees worth of paper.
For any questions or assistance with getting records to the event please contact Ben Kunka,
Keep in mind some records you may encounter have historical significance.  Please refer to University Archives for more information about what records need to be saved and transferred to University Archives,
UNCG is required to comply with the North Carolina Public Records Law concerning the retention and disposition of records. Records are to be disposed of according to University and State approved schedules. The UNC General Records Retention and Disposition Schedule is available on the RecordsManagement Website.  If you have questions about records management, contact 6-TECH at 256-8324.

Thanks for your cooperation,
Ben Kunka

Friday, May 24, 2013

Picnic with Charlie!

Friday Staff Development Week Events

12:00--2:00 pm: Staff Development Picnic at Charlie's Yard (by the McIver statue).  Rain Location: DMC.

Thursday, May 23, 2013

Thursday Staff Development Events

Thursday Events

10:00--11:00am: Cross-cultural communication at Public Service Desks (Hodges)

1:30--2:30 pm: Improving Public Speaking Skills (Hodges)

3:00--5:00 pm: Stream Clean (meet outside by the Walker Circle)

Wednesday, May 22, 2013

Wednesday Staff Development Events

Today's Events

11:00 am --12:00 pm: Cheap and Healthy Brown-bag Lunch Ideas for Grown-ups: Workday lunches that will save you time, money, and calories.  Meet in the EUC, Claxton Room

3:00--4:00 pm: UNCG Employee Benefits in Hodges Reading Room

Tuesday, May 21, 2013

Staff Development Week Events for the Day

Tuesday Events

10:00--11:00 am: Understanding and Developing Strong Teams in Hodges
1:30--2:30 pm: Washington Printing Press Presentation in Hodges
3:00--4:00 pm: Service Award Presentation in Hodges Reading Room

Monday, May 20, 2013

Staff Development Week!

Events for Monday, May 20

10:00--11:00 am: Kick-off presentation in the Jackson Library Reading Room
1:00-2:00 pm: Qigong in the Jackson Library Reading Room
3:00-4:00 pm: Disaster preparedness for the home: Are you ready? in Hodges

Friday, May 17, 2013

Online Renewals Temporarily Disabled

In preparation for extracting "Current Circulation Transactions" this morning, we have disabled the ability to renew items online via the old catalog and the mobile interface (

Patrons should call the Access Services Desk for renewal assistance. We will be glad to renew items sight-unseen for patrons during this period. 

Digitization Projects for 2013/14

 Digitization Projects

From Tim:

If anyone would like to propose a digitization project for fiscal year 2013/14, please fill out the this Google form, which will go to David Gwynn, by June 15. If you have questions about the form, David will be happy to help you.

As with previous years, we are asking that you not distribute this form outside the library. If you happen to know of a potential collaborative faculty/library project, it is fine to submit it as a
proposal. But we would probably be overwhelmed if the liaisons solicited projects from all faculty campus-wide.

The UNCG Libraries Digital Projects Collection Priorities are available at

We look forward to seeing some interesting proposals. Questions? Ask.

Thursday, May 16, 2013

Extended check out periods through July 1

Thanks to Cathy Griffith and Lea Leininger for this WMS update:

To minimize potential problems with timing and delivery of overdue and billing notices during the final transition to the new circulation system, WMS, Access Services Staff have started giving a due date of 7/1/2013 to all items that normally circulate for three weeks (see this page for typical loan periods).

This "super extended three week loan" is being put into place for all types of patrons.

When Access Services starts using WMS to check items out, they will be applying the usual three week due date to items that normally circulate for three weeks.

Wednesday, May 15, 2013

Take a Look at the Other University Libraries Blogs by reading "Behind the Stacks"

When you read "Behind the Stacks" to get today's information about what's going on in University Libraries, are you also looking at the other Library blogs that feed into "Behind the Stacks?"  All University Libraries blogs feed into BHS so if you want to know the latest activities about professional development, human resources, Jackson Leaks, library renovations, digital projects, or what's happening in the Schiffman Music Library, take a look at the Blog Roll on the right side of BHS.  One stop shopping for all that is happening in University Libraries. 

Tuesday, May 14, 2013

Carolina Consortium Meeting in Town

If you see lost librarians, send them to the Music Building!

Today, 80 librarians and 30 vendors are hanging out in the Music Building (we're in room 217 in case you do encounter lost librarians!)  Why? It's the annual Carolina Consortium Meeting.  This consortium is a buying club of sorts that is open to all colleges and universities in North and South Carolina.  UNCG founded the consortium and takes the lead on all negotiations on products that range from big e-journal deals, e-books, streaming media and more. Our best estimate is that the Consortium saved North and South Carolina libraries roughly two hundred and forty million dollars in 2012.  For more information, visit

Monday, May 13, 2013

The Conference for Entrepreneurial Librarians

Social Entrepreneurship In Action: The Conference for Entrepreneurial Librarians.

On Thursday and Friday this week, the University Libraries, along with our colleagues from Wake Forest, will be hosting the third Conference for Entrepreneurial Librarians.  The theme this year is on social entrepreneurship.  We invite all University Libraries staff to attend a session or two (just check with your supervisor).  The schedule is available on the conference website

Friday, May 10, 2013

EUC summer hours

EUC Summer hours

EUC is closed this weekend May 11-12
EUC Summer Hours
Monday-Thursday  7:00am-9:00pm
Friday 7:00am-6:00pm
Satuday 8:00am-5:00pm
Sunday  12:00pm-5:00pm

Thursday, May 9, 2013

QEP Design Team

Amy Harris Houk has been appointed to the QEP (Quality Enhancement Plan)  Design Team.  The QEP is part of our SACs (Southern Association of Colleges and Schools) accreditation process where the university develops a  plan for improving and shaping student learning.  The overall theme for our QEP is global engagement. Because the Libraries are an integral part of student learning it's really wonderful that Amy is a part of the design process. Here is the entire team membership:

QEP Design Team co-chairs:  Vidya Gargeya and John Sopper
     QEP Design Team members: 
                        Wilson Brooks (student)                        Jerry Pubantz (Honors)
                        Patricia Crane (SON)                            Penelope Pynes (IPC)
                        Amy Harris Houk (Libraries)                 Stephen Sills (CAS)
                        Ye (Jane) He (SOE)                              Brittney Spilker (student)
                        Byoungho Jin (BUS)                             Joan Titus (SMTD)
                        Kristine Lundgren (HHS )                     Mark Villacorta (OMA)
                        Patrick Madsen (Career Services)

Wednesday, May 8, 2013

Faculty Delivery Ends for the Summer

Faculty Delivery Turned Off in Old Catalog 

Terry let us know of the following update:

The Faculty Delivery icon was just removed from the Old Catalog, as requested by Access Services. This is typically done at the end of each semester. Access Services is looking at alternatives in WC Local, but at this point there is not a way to implement a similar icon for faculty delivery.

You will see some familiar faces if you watch until the end of this video

OCLC celebrates the first 100 libraries to sign on to WMS.

Tuesday, May 7, 2013

Reminder - Nominations are being taken for the 2013 University Libraries Staff Service Award

2013 University Libraries Staff Service Award

Nominations for the 2013 University Libraries Staff Service award are now open. The University Libraries Staff Service Award was established in 1997 upon the retirement of Martha Ransley, former Head of the Circulation Department, "To recognize and reward members of the SPA Library Staff who provide outstanding leadership and service in furthering the accomplishment of the mission of the Library to provide service to students, faculty, staff and members of the community which the University serves.”
Award Winner Gift: The staff service award winner will receive a monetary award and have his/her name engraved in the University Libraries Staff Services Award plaque. The winner will also serve on the committee for at least 2 years. (Winners may ask to recuse themselves for a year if they wish to nominate someone else for the award)
Eligibility: SPA staff member with 3 years or more employment in the University Libraries.
Selection Criteria Considerations:
  • Commendable initiative and perseverance in their service within the Library (regardless of whether they work quietly work behind the scenes or in public services).
  • Outstanding contributions within their Unit as well as to the whole Library.
  • Show service beyond individual job responsibilities which embodies the spirit of this award for excellence.
  • Competency, creativity, and diligence in carrying out daily responsibilities.
  • Leadership and service on Library committees.
  • Participation in Library projects.
  • Assistance with the general work of the Library.
  • Exemplifies qualities worthy of emulation; a positive attitude, a sense of humor, appreciation of people, and a commitment to service.
Nomination Procedure & Details:
  • Any member of library’s permanent staff or faculty may nominate candidates, except those currently serving on the committee.
  • No self nominations will be considered.
  • All nominations are considered.
  • An award recipient is not eligible again for 5 years after receipt of the original award.
  • Members of the Award Committee are not eligible for the award and must abstain for voting when it involves a person from their own Department.
  • All nominations are kept confidential.

Nominations should be submitted electronically to Cindy Zaruba [], and are due by 10:00 on May 10, 2013. Please note that it is permitted to resubmit nominations for individuals who have not won in the past.

The link to the site (which includes the award winners from prior years) is provided below - the nomination form is included on the site. Please review the selection criteria and consider submitting a nomination for the library associate(s) that you feel would be deserving of this honor.

The Staff Service Award Committee for this year includes:
Cheryl Cross (2012 Winner)
Cindy Zaruba (2011 Winner)
Stacey Krim (2010 Winner)
Kathy Bradshaw

Monday, May 6, 2013

WMS update from Mary Jane

More news concerning our migration to WMS

Although cataloging as usual in SIRSI is now at an end and cataloging in WMS is not possible yet, Cataloging will continue to catalog in SIRSI any of the following that comes in before June 7th

  • Rushes
  • Requests
  • Reserves
  • Notifies
  • Request for material that comes from Public Service Desks
  • Reference material

All these will cataloged in SIRSI and then cataloged again in WMS when we are up and running.

Mary Jane

Friday, May 3, 2013

Friendly Reminder about Time Sheets

Please have your time sheets turned into the office by 5:00 p.m. on Wednesday, May 8, 2013.  Thank you.


Libraries staff in Campus Weekly

Campus Weekly noted several achievements by our staff: 

Audrey Sage from Preservation Services was noted as a Staff Star.  Congratulations, Audrey -- well deserved! 

Mike Crumpton  as a co-PI on an IMLS grant for a third ACE Scholars cohort.  Way to go, Mike!

Thursday, May 2, 2013

Holds, Renewals, and the Road to WMS

Access Services continues to take big steps toward our final transition to WMS! On May 17, Terry will be sending OCLC a list of all the items we currently have checked out. We’d like that list to be as small as possible, hence our current fines amnesty program encouraging patrons to return materials soon.

OCLC will take two weeks to process our circulation files. During this OCLC processing period, that means that Access Services staff will have to check our items in and out a little differently. We will need to account for items in “real time” using Symphony, but we will also need to keep track of all those check-ins and -outs, so that we can update our OCLC records once they’ve been processed and made live.

To make this transition period – when we are accounting for items in both Symphony and WMS – as easy as possible, we will be suspending a few services temporarily. Beginning this week, patrons will temporarily be unable to place Holds on items. Again, this will be stated in the catalog and on our website. Patrons will be given the choice of either ordering the item through ILL, or waiting until June 6 to place Holds in WMS.  Beginning May 17, patrons will not be able to renew items online. Instead, they will need to either call or stop by the Checkout Desk to renew materials. To simplify things even further, patrons will not have to physically bring in items for renewal. All of this information will be posted in the catalog and our website.

Below is the timeline Access Services will be following for the next several weeks. Please let Cathy G. or Joe know if you have any questions or concerns!
May 1
  • Placing Holds temporarily unavailable. Order through ILL instead, or place Holds after June 6 in WMS.
May 17
  • Online renewals temporarily unavailable. Patrons can renew by phone or in person instead. 
  •  UNCG sends our circulation transaction files to OCLC.
  • OCLC processes these files for two weeks.
  • UNCG manages check-ins and -outs in both Symphony and WMS.
 June 3
  • OCLC finishes processing UNCG transaction files. 
  • Terry enters all UNCG circulation policies into WMS by hand (!). 
  • Access Services updates WMS circulation records with Symphony transactions recorded between May 17-June 3.
June (4-6)
  • UNCG goes live with WMS

Wednesday, May 1, 2013

See today's Campus Weekly for an article about the awards for Kimberly and Barry's brochures:
Congratulations again!

Congratulations DMC!

Congratulations DMC!

A video created by the DMC staff was recognized by Lyrasis as one of the top three entered in its recent contest.